Offices tend to accumulate at least some paperwork that should be kept confidential. If the wrong person sees the material, it can go very badly. Employees, customers and vendors need to be able to trust the fact that their information is secure.
1. Shredding
Getting rid of paperwork by destroying it physically either using scissors to an office shredder is an easy way to make sure information does not leak out of the building. Companies can purchase shredders to use on a daily basis. For large quantities, a company that specializes in paper shredding Orlando FL can be called to come in and handle the job with their equipment.
2. Encryption
When sending emails or storing files on a server or directly on an electronic device, use encryption software to keep information secure. That helps keep the data from being accidentally read by an unauthorized party. Make sure to research the different options that are available and find something that is a good fit for the company.
3. Limit Access
A good way to keep information from being spread around is by clearly communicating to the people involved that what they are being given to read is strictly confidential and they should keep it safe. Any breaches should be followed up on to limit damage.
4. Lock Storage Areas
Get locks for office doors, closets, cabinets or filing cabinets that house confidential material. They should be sturdy and effective at preventing intruders from accessing files. Any break-ins should be reported to the police, along with a list of documents that have been compromised.
Use discretion when handling sensitive materials. People’s personal information in the form of social security numbers, credit card numbers and state identification numbers should be secure at all times. Medical records are subject to HIPAA regulations and must be handled by trained and approved personnel only.
